Receptionist at Nebius in Amsterdam

Would you like to be the face of an international AI company in Amsterdam? We’re currently looking foran enthusiastic, welcoming colleague with a passion for hospitality and service! Do you have a professional demeanor, enjoy variety, and get a kick out of creating the best possible visitor experience? Then read on!

A Day in the Life of a Receptionist at Nebius

As a Receptionist, you are the first point of contact for visitors, employees, and suppliers. You provide a warm welcome and a professional reception, with a focus on service and hospitality. With your attention to detail and proactive attitude, you know how to make every visit a pleasant experience.
You will greet and register visitors, direct guests to the appropriate meeting rooms or departments, and notify colleagues of their visitors’ arrival. In addition, you will ensure that the reception area and common areas always look presentable and well-maintained.

You maintain professional communication with internal teams and accurately process registrations and administrative data as needed.
In addition, you manage meeting rooms and ensure they are properly prepared for meetings and gatherings. You assist with office management tasks, such as ordering office supplies, supporting workplace changes, and performing various administrative tasks to ensure the smooth running of daily office operations.

You will also assist new employees during their first days on the job and help out at internal events, meetings, and workshops. You will help set up meeting spaces, coordinate logistical matters, and provide administrative support to the workplace and operations teams.
In addition, you will handle incoming and outgoing mail, packages, and deliveries. You will sort and distribute these items carefully and ensure that confidential items are handled securely and in a timely manner.
You will be in regular contact with suppliers and external parties, schedule tasks, report malfunctions or maintenance requests, and actively follow up on them. You will also maintain records of completed work and supplier visits.

Finally, you’ll assist with various administrative and operational tasks, such as document management, invoice processing, following up on facility service requests, and ensuring smooth collaboration between internal teams and external partners.
Because of the variety of tasks, no two days are the same—and it’s precisely that dynamic environment that energizes you!

What we offer you

• An independent and varied part-time position for 1–3 days a week;
• A professional and international work environment in Amsterdam;
• An enthusiastic and dedicated team;
• A competitive salary and reimbursement of travel expenses;
• Plenty of room for personal responsibility and initiative;
• A role that combines hospitality, office support, and customer service.

Our ideal candidate

• Has experience in a reception, hospitality, or customer-facing role;
• Has a presentable and professional appearance;
• Possesses excellent communication skills;
• Has a proactive work ethic and an eye for detail;
• Is able to switch easily between different tasks;
• Works accurately and in an organized manner;
• We are committed to providing visitors and employees with the best possible office experience.

Furthermore, it is important that you

• Fluent English spoken and written;
• Available immediately for 1–3 days a week (preferably Tuesday, Wednesday, and/or Thursday);
• Are very proficient in Microsoft Office (Outlook, Word, and Excel);
• Possesses strong administrative and organizational skills;
• You are reliable, punctual, and service-oriented.

Are you cut out for this position?

What are you waiting for? Apply now! Fill out the form and upload your resume. We look forward to meeting you!