Operations and Administrative Assistant / Planner, Operations & Administration HQ Spirit

All about the function

We’re looking for an enthusiastic Staff Planner/Administrative Assistant! Are you a whiz at planning and organizing, do you enjoy taking on responsibility, and do you make sure everything runs smoothly and efficiently? Are you always in control, and does a dynamic work environment energize you? Then read on!

Working on the schedule at Spirit

As a Staff Planner/Administrative Assistant, you’ll be the primary point of contact for our receptionists. They’re experts at welcoming visitors at high-end locations and ensure a warm welcome and a smile every day. You’ll make sure they’re well-prepared and have the right schedule so they can get to work.

You are responsible for the entire staff scheduling process from start to finish. You create schedules for various high-end event venues, taking into account both our employees’ preferences and availability and the client’s requests.

Your responsibilities will include, among other things:

• Preparing and maintaining staff schedules and processing leave, sick days, shift swaps, and other changes;

• Respond quickly to unexpected situations and ensure an appropriate solution to maintain staffing levels;

• Verifying hours worked and maintaining personnel records;

• Guiding the onboarding process, organizing orientation days, and scheduling training sessions;

• Answering employees' questions and providing support as needed;

• Initiating and processing screenings;

• Determining the clothing needed and ensuring it is delivered to the correct location on time;

• Identifying bottlenecks and actively contributing ideas for more efficient work methods within the planning process.

We believe it’s important that you have a genuine interest in our teams. That’s why you’ll regularly visit our various locations to stay in touch with our employees and stay up to date on what’s going on. Of course, you’ll also attend team meetings. Inspiring, supporting, and motivating our receptionists makes your job even more enjoyable!

What Spirit Hospitality Services offers you

If you work at Spirit, you're guaranteed:

• A full-time or part-time position at our beautifully located headquarters in Schiphol-Oost;

• A 4- to 5-day workweek, Monday through Friday, from 8:30 a.m. to 5:00 p.m.;

• An independent role within an enthusiastic and dedicated team, with plenty of room for initiative;

• A competitive salary and good employment benefits;

• An open and ambitious work environment;

• The opportunity to paddle with the team;

• Fun drinks and team outings with the nicest colleagues!

Our ideal candidate

• You must have at least a completed MBO degree in an administrative field or an HBO degree; a degree from a hotel management school or in leisure management is preferred;

• You have at least 1 year of work experience in the hospitality industry and/or administrative experience;

• You are proactive, solution-oriented, and have a strong sense of responsibility;

• You're good at planning and organizing, and you like to keep track of things;

• You are flexible, able to handle stress, and presentable;

• You speak Dutch fluently and can also get by well in English;

• You live in the Schiphol and Amsterdam area.

Are you cut out for this position?

What are you waiting for? Apply now ! Click the button, fill out the form, and upload your resume. Would you rather apply via WhatsApp? You can do that too by messaging 06 13905886.

We look forward to hearing from you!